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How To Password Protect Your MS Office Documents e.g. MS Word, MS Excel etc.

MS Office is used world wide to create various types of documents e. g. MS Word for word documents, and MS Excel for tabular form of document, mostly used in offices. Sometimes these documents may contain some classified information which should not be available for everyone. How can one protect his files against unauthorized access? 

One of the most effective method to avoid this security risk is to password protect your files. Most of the people go for third party softwares to password protect their files, but Microsoft itself provides Encryption function in MS Office. Using this Encryption, we can encrypt and protect our documents against unauthorized access. This tutorial shows, “how to password protect Microsoft Office documents”. We won’t be using any third party softwares. We are using MS Office Word 2007 in this tutorial.

Let’s see how to do it-

Step 1

First open MS Word or MS Excel. It depends on you. In this example I am taking example of MS Word document. In Windows 8, goto Start Screen, type “word” and click on Microsoft Office Word to open MS Word.

Step 2

Now type your document, whatever you want to type.

Step 3

Now click on MS Office Button in the top left corner of the screen and select Prepare. In Prepare menu select Encrypt Document.

Step 4

Now you will see a small window asking for the password. Just enter the password for that document and click OK.

You will see another window asking to confirm your password, re-enter the same password again and press OK.

Step 5

Save your document by pressing Ctrl + S.

Step 6

Time to check the document: Close and reopen the document that you created. Now you will see a password prompt every time you or someone else try to open this document. Enter the password to access the document.

Enjoy your document with enhanced security. With this Encryption enabled in MS Office documents, no one is going to access them without the password. Hope you liked the post. Write in comments if you have any problems. 🙂

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