How to Use Zoom for Video Conferencing

Zoom has earned it’s name in the field of video conferencing. The company has become very popular in its domain, but that is mainly for professional users like big companies. The general public doesn’t have much idea about its existence and working process. So, if you are the one who is new to Zoom and want to learn about its installation and working process then you are at the right place. This tutorial is a step by step guide on how to install and use Zoom for video conferencing like a Pro. Here, you can also find some basic tips and tricks at the end of the post so you can get a fair idea about how to use Zoom for creating and joining a meeting. Let’s proceed with the tutorial.

Using Zoom for Video Conferencing

Step 1

You can use Zoom for video conferencing in two ways: through a web browser or a dedicated Zoom client. Normally, people use Zoom on a web browser because it’s fast and lightweight but provides limited features. However, you can also install Zoom Client if you want more features. You can download Zoom for major operating systems from the links provided below:

Step 2

In this tutorial, we will be installing Zoom on Windows to show you the whole installation process. First, download the client from the links give above. After downloading, open it and click on the Install button. Next, click on the Sign In button.

Use Zoom for Video Conferencing like a Pro

Step 3

Now, if you already don’t have Zoom account, click on “Sign Up Free” to create a Zoom account. You can also sign in with your Google or Facebook account, but we recommend you to create a separate Zoom account for better privacy.

Use Zoom for Video Conferencing like a Pro

Step 4

After you are done creating the account, you will be presented with the Zoom dashboard. From here, you can easily start a video conference by simply clicking on the New Meeting option.

Use Zoom for Video Conferencing like a Pro

Step 5

As soon as you click on New Meeting, you will go live and now you can invite users by clicking on the “Invite” button. Here, copy the URL and share it with your teammates who are already on Zoom. However, if you want to invite someone who is not on Zoom then simply click on Copy Invitation and share it with the individual. It will have the Meeting ID and a password so the user can seamlessly authenticate and join the web conference through a web browser.

invite users

Step 6

Similarly, you can join a meeting by clicking on the Join button. Now, enter the “Meeting ID” and you are in. If the host has not set a password for the meeting then it won’t ask for a password.

join meeting on zoom

Step 7

Those were the basic pointers about using Zoom. However, you must know a few tips and tricks so you can easily breeze through the app. For example, you can set a virtual background for video conferencing. Just click on the “cogwheel” icon and switch to the “Virtual Background” tab. Here, you can choose a background from the given options or add your own custom image or video.

virtual background on zoom

Step 8

In addition, you must know some keyboard shortcuts. Press “Alt + A” to quickly mute and unmute your audio. Next, press “Alt + S” to start and stop screen sharing. Further, press “Alt + Shift + T” to take a screenshot. Apart from these shortcuts, you must know how to quickly turn off/on your video in a web conference. Just press “Alt + V” and you are done.

Step 9

You can enable a lot of third-party plugins including Google Calendar, Office 365, Slack and more. Just switch to the “Chat” menu and click on the “+” button under the “Apps” menu. From here, you can seamlessly integrate your calendar schedules, notifications, office documents and more.

integrate third-party apps

Step 10

Zoom has a feature to enhance your appearance in live video and it works pretty well. Just open the Settings from the cogwheel icon and move to the “Video” tab. Here, enable “Touch up my appearance” and Zoom will soften your skin and also minimize blemishes from your face.

touch up my appearance

Install and Use Zoom Like a Pro

Above tutorial explained how you can install and set up Zoom on your computer and smartphone. In this tutorial, we have shown steps for Windows, but the steps are nearly identical for other platforms as well. If you are a heavy user of Zoom then we suggest you to download the  Zoom client for better controls and features. If you are having any problem while installing Zoom then do let us know in the comment section below. We will definitely try to help you out.

About Aslam Khan

Hi there, I am a blogger, engineer and a computer geek. I love kittens. I spend some of my time blogging besides full time job as Senior Windows Administrator. I like to learn new things.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.